TEL Staffing & HR

Accounts Payable Specialist

Crestview, FL
Full Time
Accounting
Mid Level
TEL Staffing is hiring an Accounts Payable Specialist for a company based out of Crestview, FL. 

Key Responsibilities

  • Process and enter vendor invoices for multiple associations in the accounting system
  • Review invoices for accuracy, proper coding, and required approvals
  • Match invoices to contracts, purchase orders, or work orders when applicable
  • Prepare and process weekly check runs and electronic payments
  • Ensure timely payment of recurring expenses (utilities, management fees, service contracts, etc.)
  • Maintain accurate vendor records, including W-9s and payment information
  • Respond to vendor inquiries regarding payments, statements, and discrepancies
  • Reconcile vendor statements and resolve outstanding issues
  • Assist with month-end closing tasks related to accounts payable
  • Ensure compliance with company policies, association budgets, and internal controls
  • Support audits by providing documentation and explanations as requested
  • Communicate effectively with community managers, board members, and vendors
  • Maintain organized digital and physical records for all payable transactions
  • Review accounts payable reports for accuracy prior to month-end financial preparation and ensure all invoices are properly recorded in the correct accounting period
  • Assist with preparation of month-end financials by confirming payables, accruals, and vendor balances are accurate for financial reporting

Required Qualifications

  • High school diploma or equivalent required; associate degree in accounting or finance preferred
  • 2 years of accounts payable or general accounting experience preferred
  • Strong attention to detail and accuracy
  • Ability to manage deadlines and prioritize tasks in a fast-paced environment
  • Proficiency with accounting software and Microsoft Excel
  • Strong organizational and communication skills
Schedule: Monday-Friday, regular business hours
Pre-employment: Background check, drug screen and Assessment testing
Pay: Depends on experience
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