TEL Staffing & HR

Front Desk Receptionist/Administrative Assistant

Pensacola, FL
Full Time
Admin and Clerical
Entry Level
We are now hiring an experienced Front Desk Receptionist / Administrative Assistant to work full-time for our HVAC/Plumbing company in Pensacola FL.

JOB SUMMARY:
We are seeking a highly organized and detail-oriented Front Desk Receptionist / Administrative Assistant to provide support to our team with day-to-day administrative tasks. The ideal candidate is proactive, efficient, and has excellent communication skills. This role is vital to keeping our office operations running smoothly and providing support to various departments.

RESPONSIBILITIES: 
  • Provide excellent customer-service to both customers & clients
  • Greet & assist walk-in visitors - directing them to the appropriate location
  • Answer & direct phone calls in a professional manner
  • Take detailed messages (by both phone & email), and ensure that they are sent to the appropriate person and/or department
  • Organize & coordinate service calls with the field technicians
  • Maintain filing systems (both physical & digital)
  • Perform general administrative tasks (e.g. photocopying/scanning, emailing, filing, data entry, etc.)
  • Communicate professionally with field technicians & other departments to ensure smooth communication & workflow
  • Handle confidential information with discretion

REQUIREMENTS: 
  • High School Diploma (or equivalent)
  • Previous experience in an administrative and/or dispatcher type role - preferably in a trade and/or service-based business (e.g., plumbing, HVAC, electrical)
  • Strong attention-to-detail, organizational, and customer service skills
  • Excellent written & verbal communication skills
  • Ability to multitask and prioritize work effectively
  • Proficient with computers AND scheduling software 
  • MUST be RELIABLE, PUNCTUAL, and "Team-Oriented"
  • MUST pass a pre-employment drug screen AND background check

BUSINESS HOURS:
Monday - Friday ..... 7am - 5pm 
*You will be scheduled to work 8 hours a day for 5 days a week
*You will be provided an unpaid lunchbreak every day

PAY: 
Starts at $20 +/hr. (Depending on your current level of experience)



TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.
This position may be Temp-to-Hire or Direct-Hire. No benefits are offered during the Temp period.
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