TEL Staffing & HR

Construction Administrative Assistant

Ft Walton Beach, FL
Full Time
Administrative
Entry Level
Now hiring an Administrative Assistant for a Construction company in Fort Walton Beach, FL.

The Construction - Administrative Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position (NOT remote or hybrid). Primary responsibilities include (but are not limited to):
  • Ensure plans are complete for construction purposes and stamped ready for permitting.
  • Coordinate with real estate professionals.
  • Ensure that the Blue Books for each active job are updated daily to reflect current activity.
  • Obtain estimates/bids from subcontractors and suppliers. 
  • Update subcontractor/vendor pricing guides and contact list.
  • Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site.
  • Prepare Purchase Orders (POs) or subcontractor agreements for each vendor.
  • Enter all POs in Excel and Blue Book.
  • Prepare specifications; coordinate with Interior Designer on design and materials.
  • Prepare schedules for project execution.
  • Prepare superintendent job site folders.
  • Order materials and coordinate material drops with superintendents.
  • Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner.
  • Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.
  • Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.
  • Prepare new home Closing Books.
  • Ensure that all utilities are terminated the day of closings.
  • Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.

REQUIREMENTS:
  • 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel
  • Proficiency with Microsoft Office (Outlook, Word, Excel, etc.)
  • STRONG Organizational skills
  • STRONG communication skills
  • MUST be dependable and on-time each day

SCHEDULE:
7:00am - 4:00pm (1 hour unpaid lunch)

PAY RATE:
Position starts at $24.00/Hr.

BENIFITS: (available after completion of Temp period)
  • SIX paid Holidays (Major holidays)
  • Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days)
  • One week vacation (after one year worked)

REQUIREMENTS: 
Must pass a pre-employment background check and drug test.


TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.

This position is Temp-to-Hire. No benefits are offered during the Temp period.
 
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